We are currently looking for a full-time Office Administrator Receptionist/ Autoplan Backup to join our team in our Kelowna office.

It is an exciting time to join the Wilson M. Beck team as we have grown over the years and still have a strong desire to continue in that direction. The Office Administrator / Receptionist plays a key role as they are the ones ensuring that the day-to-day operational life of the office runs smoothly. In this role, you will work closely with our in-house insurance team and our clients. You will be the centerpiece of office life, and knowing everyone’s name and the role they play is imperative! Wilson M. Beck Insurance Services Inc. is one of the largest privately held construction brokerages in Western Canada. WMB has dedicated teams focused exclusively on insurance, surety, warranty, and risk management services. We have strategically positioned ourselves into what we consider the four corners of BC. Since 1981 we have grown to employ over 300 people in 10 geographic locations:  Lower Mainland, Okanagan (Kelowna), Kamloops, Northern BC (Prince George), Victoria, Alberta, and Ontario. Our strength is our people and their expertise – We Care. We Help.

WHAT YOU’LL DO

• You’ll oversee all reception duties and be the voice and face of Wilson M. Beck when greeting clients, guests, or employees. The goal is for everyone to feel welcome and have their requests answered in a timely manner.
• You’ll be the expert in knowing how to send/receive packages via courier and manage all incoming and outgoing mail.
• You’ll be the “go-to” person to help the team coordinate meetings (in-person or online) and prepare conference room accordingly.
• You’ll also be our “IT Assistant” to help employees or guests with office technology.
• You’ll be the person in charge of ordering office supplies, office equipment, and arranging servicing in the case of major repairs.
• As part of the day-to-day office operations, you’ll make sure the kitchen is always tidy for employees and our guests.
• You’ll help with organizing various office events and send out office correspondence from time to time.
• You’ll be the main point of contact in the office, answering any office requests to then escalating it to the right person.
• You’ll process invoices when needed.
• You may be involved in other special projects as needed.
• Obtaining an insurance license to back up our Autoplan Team

WHO YOU ARE

• Your attitude and desire to have an impact within our office culture and operations is what matters the most to us, if you come with years of experience, it is a plus!
• You take pride in knowing what is happening in the office to help run it in a more efficient manner.
• You are pro-active with the day-to-day office operations, so any office needs are met before they requested.
• You have a can-do attitude, and no tasks are beneath you as your goal is to take care of the office operations.
• You have experience with Microsoft Suite, especially Word and Excel.
• You are known to have a welcoming personality and be a resourceful person.
• You have great organizational skills, with the capacity to prioritize and work across multiple projects.

WHAT WE OFFER

• Competitive salary and benefits programs.
• Professional development opportunities.
• Work/life balance.
• A great collaborative work environment.
• A newly renovated office space with a gourmet kitchen.
• On-site gym
• Yoga/Meditation room.
• We are firm believers of the health and wellness of our staff and provide on-site resources and services to encourage and support this.

Salary Range: $55,000.00 To 65,000.00 Annually

We encourage applications from all qualified candidates.